Toner is an essential item for those accustomed to using a printer in their home or office to print documents, pictures, charts, spreadsheets or hard copies of presentations. A printer low on ink is one that won't produce pages and photos that are up to the usual quality. Knowing when to replace the toner can make all the difference.
Function
When it comes to an office environment, the task of replacing the toner cartridge in a printer is one left up to an employee, such as a network administrator or IT professional.
Printers, like other computer peripherals, need troubleshooting in a timely manner and regular maintenance. Complaints concerning the quality of printing are relayed to the person in charge of that job.
Considerations
For the average consumer interested in getting the most out of his printer at home, the subject becomes more complicated. The time to replace toner can differ from printer to printer. The quality of the printing being done, the quantity of color printouts, the number of black-and-white printouts and the amount of printed pages that use a combination of color and black ink all have an influence on when toner needs to be replaced.
Effects
Black toner usually requires more frequent replacement than color. Some printers will tell the user when a toner cartridge needs to be replaced based on its internal record of how many pages it has printed, but replacing a toner cartridge based on the printer's prompt can result in wasting a toner cartridge which still has some use left in it. The most obvious way to tell if toner needs replacement is to examine flaws in the quality of printing. Too many poor-quality printouts are a waste of resources.
Expert Insight
The printer's documentation will provide tips about when and replace the toner cartridge. An office environment usually has policies in place that ensure a certain level of quality for everyone; however, for the individual consumer, exactly when he replaces a toner cartridge is ultimately his own decision, based on his visual inspection of the printed pages and his desire for darker type.
Potential
Consumers who are not sure when to replace their toner cartridges should rely on their technical manual if the visual inspection of the printouts does not tell them first. Try to get the most out of your ink cartridges without sacrificing print quality.
You can always consider purchasing a toner refill kit. Toner refill kits are usually less expensive than new toner cartridges. For those wishing to get the most out of their toner cartridges, toner refill kits are an economical choice.
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